Basic Fields

There are four basic fields that are required when populating courses. These are Subject Code, Subject Name, Course Name and Course Number. Most of the fields listed below are offered, but not required and do not have to be used.

Course Name: This is the title of the course and will automatically appear if it is located in a programs course table. Editing this field will update the title of a course wherever it is located in a program table throughout the catalog.

Course Number: This is the unique number for the course (No two courses can have the same subject code and number). Changes made to this field will be reflected whenever it is located in a course table. The field can contain both numbers and letters. 

Course Description: Just like editing a narrative section, the rich text editor will need to be opened to edit the course description (see Editing Content in the Rich Text Editor).

Subject Name: The subject name describes or is the name of the subject code. For example, the subject name for BIO might be Biology. This is important for the grouping of courses and is also listed in the title of the subject code folder.

Subject Code: This code describes what type of course is being offered. Changes made to this field will be reflected whenever it is located in a course table.

Offered: This field is generally used to describe when the course offered (spring, fall, summer, etc.). It can also be related to how the course is offered (online, evening, off-campus, etc.).

Distribution: This field is often used to describe how a course is related to a specific requirement or elective. Common uses are indicating whether a course is part of the general education, liberal arts requirements or specific sections of these.

Instructor: This field is for naming the instructor(s) of the course.

Notes: Any specific notes related to the course can be added to this field. Just like editing a narrative section, the rich text editor will need to be opened to edit the notes field (see Editing Content in the Rich Text Editor). 

Credit Hours Narrative: Numbers or letters can be used. Credit information and changes added to this field will be reflected in program tables throughout the catalog.

Credit Hours Minimum and Maximum: These are used for calculations only (if auto-calculate credit hours is being used). Only numbers can be used in this field.

Prerequisite Narrative: This field is used to describe what prerequisites or requirements are needed to take the course. Any content added to this field will appear on the course page and in the course popup. 

Prerequisites: Any courses listed in the prerequisite narrative field needs to be added to this section to create a link within the narrative. Clicking the Edit button will open up the course selector. Follow the same steps as Editing Course Tables. This will create a link to the courses listed in the prerequisite narrative field.

Corequisite Narrative: This field is used to describe what corequisites or requirements are needed to be taken at the same time as this course. Any content added to this field will appear on the course page and in the course popup.

Corequisites: Any courses listed in the corequisite narrative field needs to be added to this section to create a link within the narrative. Clicking the Edit button will open up the course selector. Follow the same steps as Editing Course Tables. This will create a link to the courses listed in the corequisite narrative field.

Cross Listed Courses Narrative: Any other courses considered to be the same course should be listed here. Any content added to this field will appear on the course page and in the course popup.

Cross Listed Courses: Any courses listed in the cross listed courses narrative field needs to be added to this section. Clicking the Edit button will open up the course selector. Follow the same steps as Editing Course Tables. This will create a link to the courses listed in the cross listed courses narrative field. Additionally, any courses added to this field will appear next to the original course in the course tables.

Special Fields

Special fields are school specific and can be created upon request. Listed below are some of the more commonly requested fields.

Indicators: Indicators can be added to courses, but be aware that indicators will be present everywhere that course is located in a program table. 

Lab Hours: Number of lab hours

Lecture Hours: Number of lecture hours

Fees: Cost or additional costs to taking the course

Attributes: What requirement(s) does this course meet?