Making a Catalog Live/Current

Once you have published a new catalog following the publishing process to publish the catalog, the newly published catalog can be made current/live immediately or this can be delayed to give you time to review the newly published book prior to making it accessible.

To make the catalog/handbook live, there are a few updates required within the catalog system before giving the IT team/Webmaster the new catalog link to update the institution's website.

The following steps can be taken to make the catalog publicly accessible.

Please Note: Once these steps have been completed, you may need to provide the link to your IT team/Webmaster to embed/update on the institution's website if you are not using a current redirect.

Catalog Drop Down List

To include the newly published catalog(s)/handbook(s) in the drop down catalog menu available on all published catalog pages, check the "Show in catalog list" checkbox on the catalog cover item and republish.

The first image below is an example of a drop down menu of catalogs on a clients live catalog page:

Drop Down Client Example

The checkbox to include the catalog in this drop down menu is located on the catalog cover item, in the "Catalog List" section:

Show Catalog uncheck

To include the selected catalog in the catalog drop down menu, check the box as indicated, save this update and publish the cover:

Show Catalog Check

Please be sure to uncheck the "Include Subitems/Related items" checkboxes on the publishing wizard to publish just the selected catalog cover item when making this change:

Publishing without subitems

Updating the Archive Page

Add a link for the new catalog on the All Catalogs archive page. This is the landing page for all "All Catalog" buttons in the navigation menu of the published catalog pages.  

Example of a client archive catalog page:

Client Example Archive page


This link is placed on the Institution item's (item in the tree labeled with the institutions name, and represented by a yellow building icon) Rich Text Editor. Select the institution item, and click the "Show Editor" button to open the Rich Text Editor:

Access Institution

Enter the new text where the new link should be located, as seen by the black text example below:

RTE enter text

Highlight the new text and click the Internal Link button:

Highlight - Internal Link

Select the indicated catalog from the content tree within the tab labeled Internal Link. You may need to expand sections to locate it for selection.

Please note, you are selecting the catalog item - not the calendar year:

BE 23

Select Catalog item

Save your changes and publish the institution item.

VERY IMPORTANT: Please ensure you uncheck the "Include Subitems/Related items" in the publisher window when publishing this item.

Publishing without subitems

Current URL Update

If there is a current redirect implemented within your catalog content tree, update it to point to the new catalog(s), remove the previous catalogs and then publish.

To complete this procedure, first locate the current redirect. NOTE: If you do not have this redirect, you do not need to complete these steps. If you would like to request to have a "Current Redirect" implemented, please contact SmartCatalog Support at

Current Redirect

Click "Edit" and double click the catalog that is currently in the "Selected" window to remove it. 

Then dig into the content tree and select the new catalog from the content tree on the left, double click this new catalog to add to the "Selected" window. More than one catalog within the same calendar year can be added to the current redirect.

Example, both the Undergraduate and Graduate catalogs can be included but two different Undergraduate Catalogs from different calendar years cannot be simultaneously accessed via this redirect.

Please note, you are selecting the catalog item - not the calendar year:

Current Redirect Editing

Click "OK", save your changes and publish the redirect. This update is complete and the catalog within the direct is now available at the URL.

Example URL:

Alternatively, there may be a different type of redirect implemented which is indicated by the absence of the blue arrow redirect in the content tree, but the calendar item of the current catalogs may be labeled as "Current" instead:

Current Rename

To update this type of redirect, first rename the "Current" to the year that it needs to be, this is usually the previous year.  Please note, you must update the Rename and the Display Name, both fields available via buttons in the Home tab.

When this is updated, publish the calendar item without including the subitems in the publish.

Then, update the new current catalog calendar item with the word "Current".  This is going to be updated in the Rename and the Display Name fields as well.  Publish without including the subitems in the publish.

Publishing without including subitems/related items:

Publishing without subitems

NOTE: If you are using this style of current redirect and embedding access to the catalog from your website via API, there may be no need to provide you IT team with new paths.  Updating this redirect will instantly make your new current catalog accessible from your website.